Executive Assistant, President

Reporting to the Chief of Staff, the Executive Assistant is a key member of the President’s administrative support team providing confidential senior administrative support to the President and managing the President’s schedule and daily activities.  This position works closely with the Chief of Staff, aligning the President’s activities and schedule with the priorities of the university and with the President’s goals.

As a member of the President’s administrative support team, this position liaises with internal stakeholders, such as UFV employees (faculty, staff, and administrators), students, internal committees, and societies of UFV.  It also involves outreach to government agencies, other post-secondary institutions, community leaders, Indigenous groups, business, and industry locally, nationally and internationally.

Qualifications:

• Bachelor's Degree in Business, Business Administration, or a related field.  
• Minimum five (5) years’ related experience providing senior administrative support preferably in a post-secondary institution or environment
• Senior level competency in all Microsoft office applications, including Outlook, Word, Excel, and Powerpoint
• Strong organization skills
• Ability to be flexible and adaptable and deal with a variety of tasks simultaneously, generally under inflexible time constraints
• Proven ability to act with integrity, exercising tact and diplomacy in interactions with internal and external stakeholders
• Experienced in research and report writing
• Demonstrated initiative and sound judgment
• Demonstrated leadership skills and abilities
• Commitment to quality and integrity
• Enjoys working in a fast-paced and at times stressful work environment
• Demonstrated superior interpersonal, and written and oral communication skills, that include experience in dealing with the public, and a professional demeanour
• Ability to manage and process confidential and sensitive material in a professional manner
• Ability to assess options and implications, in order to identify solutions
• Must have a proactive nature and have the ability to work independently in meeting office objectives under the general direction of the President
• Experience working in a confidential office environment with the demonstrated ability of using sound judgment, tact, discretion and professional integrity

About UFV:

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer.  Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee.  Inquiries about the survey may be directed to careers@ufv.ca.  Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials. 

UFV is committed to the principle of equity in employment.